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Seasonal Administrative Assistant / Front Desk Support

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Build your career with a top Florida CPA Firm

Do you thrive in a fast-paced work environment? Are you a motivated, take charge, team player with a positive attitude? Then we would love to hear from you!

We are seeking a reliable and detail-oriented Seasonal Administrative Assistant / Front Desk Support professional to assist our team during our busy season. This role is ideal for someone who enjoys working in a fast-paced office environment, providing excellent client service, and supporting daily administrative operations.

At Financial Solutions, you’ll be part of a team that genuinely cares about people, not just numbers. Our mission goes beyond providing financial guidance; we strive to understand what matters most to every client and build trust by treating them like family at every step of their journey. You’ll work alongside dedicated professionals who lead with empathy, respect, and a commitment to helping others feel confident and supported.

We foster a collaborative environment where your contributions are valued, your growth is encouraged, and your work directly impacts our clients’ lives. From learning the ins and outs of excellent client service to gaining hands-on experience with administrative and operational functions in a professional office setting, this role offers a meaningful opportunity to grow your skills and make a real difference. You’ll learn how to balance efficiency with care, become more confident in client interactions, and gain exposure to
industry best practices all while being part of a team that celebrates both professional excellence and genuine human connection.

If you’re looking for more than just a seasonal job a place where teamwork, learning, and compassion matter you’ll thrive here.

Seasonal Administrative Assistant / Front Desk Support Responsibilities

Answer incoming phone calls and direct inquiries appropriately
Schedule client appointments and manage staff calendars
Greet clients upon arrival, notify partners, and offer beverages as needed
Assist clients with pick-ups, returns, signatures, and payment processing
Scan and organize documents brought in by clients and notify partners accordingly
Prepare client documents for return and retrieve files from storage for pick-up
Scan certified mail receipts upon return from USPS
Manage outgoing mail, including UPS, FedEx, priority couriers, and postage
Retrieve, sort, scan, and distribute mail when team members are unavailable
Assist clients with basic navigation and use of Canopy
Scan projects and maintain organized digital records
Order office supplies and coordinate weekly lunch orders when needed

Requirements

Strong organizational and multitasking skills
Excellent communication and customer service abilities
Comfortable handling confidential documents
Basic computer skills and the ability to learn office software quickly
Attention to detail and ability to follow procedures
Prior administrative or front-desk experience is a plus but not required

Our staff boasts some of the most experienced CPAs, bookkeepers, cloud accountants, and financial advisors in the industry. Financial Solution Advisors has been nationally recognized as a top employer in Florida, and Accounting Today named us as one of the best firms for women in accounting.

Financial Solution Advisors is proud to be an Equal Opportunity Employer. For additional Florida accounting job openings, visit our careers page.

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